Whether you are new to Confluence or a power user, you should label your pages! Labels are incredibly useful, allowing you to create lists of meeting notes, dynamic overviews, and even office plans.
Sure, applying labels does take a bit of work. But it's definitely worth it. In this article, we'll show you all the different ways you can label a page in Confluence Cloud. We're confident you'll find at least one new method to label your Confluence pages.
The label modal
The most obvious way to label a page in Confluence is by scrolling to the bottom of the page and clicking the 🏷icon.
Once you click it, a pop-up window will appear. Type in your label and hit Enter. Bam! You just labeled the page.
But of course, your pages might be very long, filled to the brim with great and engaging content. You don’t want to scroll all the way down to the bottom, just to add a label. Confluence has you covered. Just hit the l key while on the page to open the Labels dialog.
Confluence actually has a lot of shortcuts. You can check them out here.
Put labels into your templates
You probably already use Confluence’s templates or even build your own. Then help your users to correctly label your pages by adding labels to your template. You can do so while editing your template and clicking the three dots menu button on the top right:
From now on, all new pages created from that template will be labelled correctly. You can also use the same menu while editing a page to add a label to that page.
Use hashtags while editing
Our app Magic Labels is perfect for when you need to label something without interrupting your writing flow! Just like on Twitter, it turns hashtags into clickable links and adds a label to your page. You can even add a label without including it in the text by using a double hashtag.
Both features can be switched on and off for each space individually, so teams can decide individually whether to use them or not.
Highlight to label
Even better, using the same app, you can simply highlight a word to add it as a label:
No more typing a label that’s already on the page. Pretty neat, ey?
Need to label a lot of pages at once? Remove a stale label? Or even rename a misspelled label? Magic Labels got you covered. On any page, just click the three dots menu button on the top right next to the Share button and choose Magic Labels Bulk Actions to bring up this menu:
By default, bulk action apply to all children, but you can also include the current page. Want to label every page in a Confluence space? No problem, there are also space-wide bulk actions available in the Space Settings menu.